Free planning tool
No-show cost calculator for healthcare practices
Put your own appointment volume and missed-visit rate into a transparent estimate.
Last reviewed: October 2, 2026
Calculate your estimate
Enter your practice’s typical week. Count no-shows and late cancellations that leave a slot unfilled. The result estimates the gross appointment value affected, not the amount your practice can collect.
0–100,000
0–100
0–1,000,000
1–52
Missed appointments / week
10Missed appointments / year
480Gross appointment value affected / month
$6,000Gross appointment value affected / year
$72,000Planning estimate only. Gross appointment value affected is not lost profit, a no-show fee total, or guaranteed recoverable revenue. Actual impact depends on rescheduling, replacement visits, costs, and other practice factors.
How the math works
Estimated missed appointments per week = appointments per week × missed-visit rate. Estimated missed appointments per year = weekly missed appointments × working weeks. Annual gross value affected = annual missed appointments × average appointment value. Monthly gross value is the annual figure divided by 12.
For example, 100 appointments a week at a 10% missed-visit rate over 48 working weeks means about 10 missed appointments per week and 480 per year. At an average appointment value of $150, the affected gross value is $72,000 per year, or $6,000 per month. This example is arithmetic, not a prediction for your practice.
What this estimate leaves out
A vacant slot may be refilled, a visit may be rescheduled, and the appointment value may include costs that are not profit. Some late cancellations create enough time to rebook; others do not. Use your own records for a more useful rate and revisit the inputs as your schedule changes.
The calculation does not estimate possible no-show fees. A fee is governed by the practice’s policy, the facts of each appointment, applicable requirements, and the practice’s decision. See the policy template and dispute workflow.
What to do with the result
Use the estimate to discuss scheduling patterns and where staff time goes. Reminders and easy cancellation routes address missed visits before they happen. A clear post-visit fee workflow helps the team handle the appointments that are still missed. Read the research on missed visits and reminders, then see how SureAppoint works for selected eligible appointments.
Frequently asked questions
Is the calculated amount recoverable revenue?
No. It is estimated gross appointment value associated with missed or late-cancelled visits, not profit, collectible fees, or guaranteed recoverable revenue.
Should I include late cancellations in the rate?
Include late cancellations only if they usually leave an appointment slot unfilled. Use the same definition when counting appointments and calculating the rate.
How is the monthly estimate calculated?
Weekly appointments multiplied by the missed-visit rate gives estimated missed visits per week. Multiply by working weeks and average appointment value for the annual gross figure, then divide by 12 for the monthly average.
Plan the response to missed visits.
See a practical way to communicate terms before the appointment and review an applicable fee afterward.